Estate360 and Legacy360: Essential Tools for the Family Quarterback and Executor

2024 6 min read

Discover the crucial role of the Family Quarterback in estate planning and administration. Learn about the responsibilities and importance of this key family role, and how our solutions can assist.

Every family has that one person—the Family Quarterback —who ensures everything runs smoothly, especially during times of crisis. They manage important paperwork, oversee finances, and are the go-to for difficult decisions. When it comes to estate planning and administration, this person is often named Executor, taking on the responsibility of organizing and distributing a loved one’s assets.

This family role goes by many names and takes on a wide range of responsibilities. They can be known as the Family Pillar, Master Planner, or Family Strategist—the dependable person who organizes family affairs and ensures everything runs smoothly. However, in the specific context of estate planning, their titles become more focused. They may be referred to as the Legacy Planner, Estate Steward, or Trusted Executor, taking charge of ensuring legal documents are in order, coordinating finances, and handling asset distribution. Over time, some even become Legacy Builders or Estate Architects, entrusted with securing the family’s future through careful long-term planning. Regardless of the title, these individuals are often the family’s “problem-solver,” making sure no details are overlooked and family conflicts are avoided.

Family Quarterbacks also work in tandem with a Family Steward, typically the family elder(s) wishing to organize their end-of-life care along with a smooth transition of their assets, avoiding the family divisions often caused by a lack of planning. We will get into the role of the Family Steward further in another post, but both roles can be greatly helped by our solutions.

If this sounds like you, or someone in your family, then Estate360™ and Legacy360™ are built with you in mind. These tools are designed for the Family Quarterback who not only manages family affairs but also wants to ensure their own estate is prepared, sparing their loved ones from future complications.

Who is the Family Quarterback?

The Family Quarterback is the person who naturally steps up to handle life’s important tasks. They thrive on being prepared, staying organized, and ensuring things go according to plan. Whether it’s tracking down important documents, managing family finances, or coordinating with others to resolve issues, these individuals are the backbone of their family.

Their motivation is clear: they want to prevent chaos and create clarity, especially in stressful times.

These family members are often the first to take on the role of Executor when a parent or family member passes away. They don’t shy away from details—whether it’s tracking assets, managing debts, or working through probate. They see estate administration as a responsibility they owe to their family, to ensure everything is handled correctly and fairly.

But their foresight doesn’t end there. These Family Quarterbacks also want to ensure their own estate is fully organized, so their heirs won’t have to go through the same stressful process. They understand the emotional and logistical burden of scrambling for documents and making decisions during difficult times, and they want to spare their loved ones from that.

Why Do They Choose Estate360 and Legacy360?

The Family Quarterback chooses Estate360 and Legacy360 because they want control, clarity, and peace of mind. These tools offer more than just document storage—they provide a complete solution to manage, share, and optimize every aspect of estate planning and administration.

Here’s why they’re drawn to these platforms:

1. They Need a Complete and Accurate Picture of the Estate

Being named Executor means you’re responsible for assembling a complete view of a loved one’s financial and legal life. For the Family Quarterback, this isn’t something to leave to chance. Estate360 allows them to:

  • Create a detailed snapshot of the estate, tracking assets, liabilities, and legal documents in one secure platform.
  • Avoid errors and omissions, ensuring that nothing is left out or missed, which could lead to legal delays or family disputes.

With everything accessible from any device, they can easily gather, organize, and manage all the critical information needed to administer an estate efficiently.

2. They Want to Avoid Burdening Their Own Family

The Family Quarterback knows firsthand the weight of being named Executor. They’ve likely experienced the frustration of trying to gather scattered paperwork or unclear instructions. Because of this, they are highly motivated to ensure their own estate is well-prepared for their heirs.

With Legacy360, they can:

  • Prepare their own estate thoroughly, ensuring that their loved ones don’t face unnecessary stress or confusion.
  • Safeguard essential documents and financial details in one place, preventing their family from scrambling for information during difficult times.
  • Automate sharing and collaboration with trusted individuals, ensuring that their heirs and Executors have everything they need to easily administer the estate.

3. They Want to Prevent Family Disputes

For the Family Quarterback, one of the biggest motivations is to maintain peace and harmony. They know that vague or incomplete estate plans can lead to family disputes, and they want to make sure this doesn’t happen. Estate360 allows them to:

  • Share estate information securely with family members, lawyers, or financial advisors, ensuring clear communication and preventing surprises.
  • Set triggers for sharing so that sensitive information is shared only when necessary, such as upon death or incapacitation.
  • Maintain full control over estate information, deciding who can access specific details to prevent premature or accidental sharing.

By organizing everything in advance, the Family Quarterback helps prevent conflict and makes sure their family can focus on what really matters.

4. They Value Guidance and Support

Even the most organized Family Quarterback appreciates guidance when navigating the complexities of estate planning. Estate360 and Legacy360 offer personalized suggestions based on the estate’s specific details, helping them stay one step ahead. These platforms provide:

  • Automatic to-do lists customized to the estate’s jurisdiction(s), ensuring no legal or financial requirement is overlooked.
  • Actionable insights to optimize the estate, from protecting assets to growing wealth and planning for distribution.
  • Clear reports you can email or print, to save time and money with the many professionals involved after someone`s passing. You can also configure how documents are shared with others within the solutions.
  • Built-in support for onboarding and using the platform, making the process easier and reducing the stress of managing everything.

These features give the Family Quarterback the confidence that they’re handling things correctly, ensuring nothing falls through the cracks.

5. They Prioritize Efficiency and Security

For the Family Quarterback, managing an estate isn’t just about getting the job done—it’s about doing it right. They don’t want to risk errors or waste time. Estate360 and Legacy360 are designed for maximum efficiency, allowing users to:

  • Collaborate in real-time with family members, lawyers, and financial advisors, reducing delays and preventing miscommunications.
  • Securely store all estate-related documents, ensuring that sensitive information is always protected.
  • Access everything from any device, whether on desktop, tablet, or mobile, so important details are always within reach.

This level of control and accessibility gives the Family Quarterback peace of mind, knowing they’ve covered every detail and their loved ones won’t have to deal with disorganization or confusion.

Conclusion: Get Going with the Right Tools

Estate360 and Legacy360 aren’t just tools for document storage—they are comprehensive solutions designed for the Family Quarterback, the person who takes on the responsibility of managing family affairs and ensuring everything runs smoothly, both now and in the future. If you’re the one staying on top of life’s critical details and planning ahead to make life easier for your loved ones, these platforms are designed with you in mind.

By using Estate360 or Legacy360, you can ensure that your own estate is perfectly prepared, and when it’s time to manage a loved one’s estate, you’ll have everything you need at your fingertips. With these tools, you can safeguard your family’s future, avoid unnecessary conflict, and handle life’s biggest responsibilities with confidence and clarity.

Take control now, and experience how Estate360 and Legacy360 can simplify estate planning and give you and your loved ones the peace of mind you deserve.

Richard Sanders, CPA, CA, CBV is a seasoned professional and Partner at a leading global Accounting firm, bringing over 35 years of invaluable experience to the advisory board. With a background in Accounting & Finance, he has demonstrated a keen sense of the challenges to business management and growth throughout his career.

Having held key partnerships with several Accounting firms, Richard has a proven track record of success in advising businesses in areas ranging from Audit to Internal Controls, Tax and Valuations. His strategic thinking has been crucial in guiding organizations through periods of startup and growth.

As an advisory board member, Richard provides strategic counsel and invaluable insights on Audit, Finance and Accounting. His expertise and vision play a vital role in shaping the organization’s strategy and driving sustainable growth over the long term.

Richard holds a Bachelor of Accounting & Business Management from the University of Toronto. He continues to stay at the forefront of the Accounting industry’s developments through ongoing education and professional development initiatives.

Richard’s passion for success and his commitment to guiding businesses make him an invaluable asset to the advisory board.

Bob is a distinguished leader in Software M&A, bringing over 40 years of invaluable experience to the advisory board. With a background in the Canadian & US Information Technology sectors, he has demonstrated a keen understanding of the challenges driving business innovation and fostering growth throughout his career.

Having held prominent roles within the Fortune 500, Bob has a proven track record of success in supercharging business growth. His strategic acumen and forward-thinking approach have been instrumental in guiding organizations through periods of change and transformation.

As an advisory board member, Bob provides strategic counsel and invaluable insights on business development, partnerships and strategic alliances. His expertise and vision play a vital role in shaping the organization’s long-term strategy and driving sustainable growth.

Bob holds a BSc in Physics and Mathematics from the University of Ottawa. He continues to stay at the forefront of the Information Technology industry’s developments through ongoing education and professional development initiatives.

Bob’s passion for excellence and his unwavering commitment to the Software Industry make him an invaluable asset to the advisory board, driving the organization’s mission and vision forward with clarity and purpose.

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